1. Eligibility

1.1. Any creative student in Secondary or Further Education in the UK, aged 15 years or over on the day the competition closes.
1.2. All elements of the work submitted must be the entrants own original work and have been created after 1st September 2018.
1.3. Work submitted must not have been published elsewhere or have been entered into any competition.
1.4. No entrant will be allowed to be part of either the decision-making process or the judging process.
1.5 The competition is free to enter. Any expenses incurred in the process of entering the competition will not reimbursed.

2. Copyright

2.1. Entrants remain the copyright holder to any images submitted by themselves.
2.2. Entrants shall be deemed to warrant that they own copyright in the entire work and, if necessary, that they have permission from any other copyright-owner/s to enter the work, and that all necessary model and/or property releases have been obtained. The entrant undertakes to indemnify NUA and the sponsors of the competition in respect of any breach of the same.

3. Entries

3.1. NUA reserve the right to display, reproduce and publish in any media, any entry, without payment, until the end of December 2019, for the sole purpose of promoting and publicising NUA and this competition. NUA also reserves the right to display all the successful images on the competition website and archive for an indefinite period unless the entrant requests otherwise in writing to NUA offices. The photographer will be credited whenever the work is published or displayed.
3.2 Each entry must not contain any infringing, threatening, false, misleading, abusive, harassing, libellous, defamatory, vulgar, obscene, scandalous, inflammatory, pornographic or profane content.
3.3 Each entry must not contain any material that could constitute or encourage conduct which would be considered a criminal offence, give rise to civil liability, or otherwise violate any law.
3.4 Each entry must not infringe upon the copyrights, trademarks, contract rights, or any other intellectual property rights of any third person or entity, or violate any person’s rights of privacy or publicity, and your entry must not include:
• 3.4.1 Trademarks owned by third parties.
• 3.4.2 Copyrighted materials owned by third parties (including movie dialogue or musical compositions).
• 3.4.3 Names, likenesses, voices or other characteristics identifying celebrities or other public figures, living or dead.
3.5 No animals must be harmed or manipulated in the making of the image.
3.6 Entrants confirm that each individual whose image is featured in the competition entry has given consent for the use of their image in connection with this competition and in accordance with these terms and conditions. Where an individual whose image is featured in a competition entry is aged less than 18 years the entrant confirms that the parent or guardian of that individual has given the relevant consent.
3.7 It is a condition of entry that all terms and conditions are adhered to.
3.8 If you are under 18 years old, you must have your parent’s or legal guardian’s consent to participate in the competition.

4. Return of Entries

4.1. All exhibition prints will be retained by NUA for up to twelve months after the exhibition, and entrants will be informed as to when they will be ready for collection.
4.2. Pursuant to 4.1, the NUA reserves the right to dispose of any uncollected prints, as it sees fit and without further notice. Any monies made from the sale of uncollected work shall go to NUA.

5. Risk and Insurance

5.1. NUA and any venue hosting the exhibition will not be responsible for any loss or damage to entries or exhibition prints, whether or not caused by negligence. NUA strongly advises entrants to ensure that their own insurance covers any eventuality.

6. General

6.1. All entries must meet the conditions required under Entry Procedure, Technical Specifications and Format.
6.2. NUA reserves the right to use its own discretion throughout, which may include, but is not limited to: Disqualifying any entrant not complying with the rules.
6.3. If it is believed that a contravention of the rules has taken place, NUA reserves the right to examine original RAW files/negatives/positives. Any entrant unable or unwilling to supply the files/negatives/positives on request will be disqualified.
6.4. There will be no appeals against the decision of the judges and correspondence cannot be entered into regarding the decision-making process.
6.5. Any successful entrant may be called upon during the following 12-month period to participate in any appropriate marketing and PR activities for and on behalf of NUA.

7. Entry Procedure, Technical Specification and Format

7.1. Entries must be submitted through the Beyond the Frame website. A current valid email address and telephone number must be included – all communications from NUA will be made via email in the first instance.
7.2. All judging will be of digital files.
7.3. There is a maximum of 3 entries per person. Entries can consist of either individual images, or a series of images on the same theme.
7.4. You may only enter an image once into the competition.
7.5. Neither the entrant’s name, nor any copy, must appear anywhere on the image.
7.6. File must be named with your name, following the convention of last name_first name_file number.jpg For example: smith_jane_01.jpg. Names must only contain letters (upper or lower case, and/or numbers (0-9), and/or underscore character plus the suffix .jpg. Any other characters including further dots, hyphens or spaces could result in your file being rejected during the upload process.
7.7. Images submitted online should be RGB and in JPEG format. They should be no larger than 1920 pixels wide by 1200 pixels high. Your final file size must not exceed 3 megabytes.
7.8. You are responsible for preparing your images for viewing on a monitor so we suggest that images are targeted/optimized for, and tagged with, the sRGB or sRGB IEC61966-2.1 colour-space profile.

8. Deadline

8.1 The deadline for submission is 15th February 2019 via the Beyond the Frame website nuabeyondtheframe.com
8.2 Successful entrants will be informed of the judges’ decision by the end of March 2019.

9. Photography

9.1 NUA may arrange for photographs and/or video footage to be taken at events and used for promotional purposes. These purposes may include but are not limited to printed documents or media, editorial use, use in advertising press and use on the internet for the purposes of promoting NUA.
9.2 Entrants under 18 years old at the time of the event, who attend promotional events in relation to this competition, must have parental permission for use of images in press and promotional material. This will be assumed unless the entrant contacts NUA prior to the event.

10. Data Protection

10.1 Personal information you provide is used by NUA, and companies associated with the event, to process your entry and to contact you as required for the organisation and administration of the event.
10.2 If you provide consent we may email you about other events and services we think may be of interest to you.
10.3 By entering, NUA may share your details with sponsors for the purpose of publishing the details of all winners, including the winning images.
10.4 The contact details (name and email address) of registered entrants will be placed on the Attendee List. This list will be provided to our sponsoring companies. Entrants who do not wish to be included on this list should advise NUA at the time of booking.
10.5 NUA shall adhere to the Data Protection Act 2018 and the General Data Protection Regulation. Further information can be found in the NUA Privacy Notice, www.nua.ac.uk/about-nua/data-protection/ . We respect your privacy and will never sell your data to any third party.

11. Events beyond our control

11.1 NUA will not be liable for any other costs incurred by entrants in the event of cancellation of this exhibition.

Contact details:

Any questions or notifications should be emailed to: beyondtheframe@nua.ac.uk

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