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Our website address is: www.nuabeyondtheframe.com 

Beyond the Frame Competition Privacy Notice 

Throughout this privacy notice, “University” “we”, “our” and “us” refers to the Norwich University of the Arts. “You” and “your” refers to the applicant for Beyond the Frame (BTF) competition. 

Norwich University of the Arts (NUA) is a registered data controller. We collect, hold and process personal information and comply with the requirements of UK Data Protection Act legislation. We do our utmost to protect your privacy. As such we have security systems and procedures to protect information from unauthorised disclosure, misuse or destruction. 

This privacy notice applies to any person has applied to enter the Beyond the Frame competition. We process your personal data based on legitimate interests as an Arts University to engage audiences and contributors. 

You may also want to read other NUA privacy notices. In particular, if you use the NUA website, read the website privacy notice. 

What information do we hold about you? 

When you apply to enter the completion the information held about you may include your name and contact details and institute where you are studying. 

Why do we hold this information? 

We collect personal information from you to be able to process your application for the competition. We process your personal data based on legitimate interests as an Arts University to engage audiences and contributors. 

How do we use your information? 

Your information may be used by the University in a number of ways. These may include, but are not limited to; 

• Credit your work on the BTF website. 

• Carry out the functions and manage the operations of the BTF competition. 

• Share with sponsors of the competition. 

• Promoting and publicising the University and this competition. 

Who do we share your information with? 

Your competition entry will be shared and credited with your name with BTF competition judges and shortlisted entries with sponsors. We may also share with third parties engaged by the University to 

• Publicly launch the competition on the internet 

• Carry out the functions and manage the operations of the BTF competition. 

How long do we keep your information? 

We may display, reproduce and publish in any media, any entry, until one year after the closing date, for the sole purpose of promoting and publicising NUA and this competition. We may also display all the shortlisted images on the competition website and archive for an indefinite period unless the entrant requests otherwise in writing to info@nua.ac.uk. 

Your rights 

You may request a copy of the personal information we hold about you. This is called a subject access request. If you wish to make such a request, contact the Data Protection Officer (see details under the “how to contact us” section) or download and complete a subject access request form from our website. 

If you wish to correct any information about you held by us please contact info@nua.ac.uk the in the first instance. 

Communications may be sent to you by post, telephone or electronic means (principally by email) depending on the contact details we hold and the preferences expressed by you about the types of communications you wish to receive. To let us know how you would prefer to keep in touch with us or to request no further communications from us, contact info@nua.ac.uk 

Where you exercise your right to erasure, we will retain a core set of personal data to ensure that we do not inadvertently contact you in the future. 

Here is a list of all the rights individuals have under GDPR: 

• The right to be informed 

• The right of access 

• The right to rectification 

• The right to erasure 

• The right to restrict processing 

• The right to data portability 

• The right to object 

• Rights in relation to automated decision making and profiling. 

Please contact the Data Protection Officer for more details or with any queries. If you believe your data has been breached, please speak to the Data Protection Officer. The Information Commissioners website provides more information on data breach rights: ico.org.uk/your-data-matters/data-protection-and-journalism/taking-your-case-to-court-and-claiming-compensation/ 

Other information 

How to contact us 

If you require further information about how your personal information is held and processed by us please contact the University’s Data Protection Officer, email dataprotection@nua.ac.uk. Our postal address is Norwich University of the Arts, Francis House, 3 -7 Redwell St, Norwich NR2 4SN. 

We aim to meet the highest standards when collecting and using personal information. If you have any concerns with regard to your personal information, please contact us at the above address. You have a right to complain to the Information Commissioners Office about the way in which we process your personal information. Please see www.ico.org.uk/concerns.

Changes to this privacy notice

We keep our privacy notices under regular review. This privacy notice was last updated October 2020.

Our other privacy notices